Privacy Policy

FillMeIn.co.za is built with privacy at its core. Your personal information stays on your device — always.

How Your Data is Handled

FillMeIn is a client-side application. Nothing you enter is sent to our servers or any external service. We do not collect, transmit, or process your personal information on any server. Application preferences (such as your theme choice) are stored locally in your browser.

This means your information never leaves your device. There is no server-side database, no cloud storage, and no remote backup of your data. When you fill in a form using FillMeIn, the data you enter exists only in your browser tab. Form progress is not currently saved between sessions — complete each form in one sitting (draft-save is a planned feature).

What Data is Stored on Your Device

FillMeIn stores very little locally. At this stage we only persist the minimum needed for the app to work:

  • Form data (during your session): The information you enter into a form sits in your browser tab while you fill it in. It is cleared when you refresh or close the tab. We are not currently persisting form progress between sessions; that is a planned feature and this page will be updated when it ships.
  • Profile information: Not yet implemented. A future update will let you optionally save details like your name and ID number locally so they can be reused across forms. We will update this page when the feature ships.
  • Application preferences: Settings such as your preferred theme (light or dark mode) are stored locally.

No Server-Side Data Collection

FillMeIn does not operate a server that collects or stores your personal data. Specifically:

  • Your personal information — names, ID numbers, addresses, form answers — is never uploaded to any server
  • No user accounts or login credentials are required
  • No cookie is used for tracking, advertising, or analytics purposes
  • No third-party data sharing occurs — your personal information is never shared with, sold to, or disclosed to any third-party service, advertiser, or data broker
  • Anonymous, cookie-free usage analytics help us understand which forms are most used (see below)

Anonymous Usage Analytics

We use self-hosted, cookie-free analytics (Umami on umami.lefty23.co.za) to understand which forms are most used and how visitors find our site. This is not Google Analytics or any third-party service — we run it ourselves.

What is collected: Page view counts, referrer (where you came from), browser type, and country-level location.

What is NOT collected: Personal data, form data, IP addresses, or cookies. Umami does not use cookies and respects your browser's "Do Not Track" setting.

Optional Feedback

After downloading a completed form, you may be asked to rate your experience. This is entirely optional — you can dismiss it without providing any feedback.

What is sent if you choose to rate: A star rating (1–5), the form name, an optional issue category, any additional comment you write, and the date/time. This data is sent to our self-hosted automation server (auto.lefty23.co.za) and stored in a private Google Sheet.

What is NOT sent: No form data, no personal information, no names, no ID numbers, no addresses — nothing you entered into the form. The feedback contains only your rating and optional comment about the tool itself.

We use this feedback solely to improve the tool — for example, to fix confusing fields or broken PDF layouts.

POPIA Compliance

The Protection of Personal Information Act (POPIA), Act 4 of 2013, governs how personal information is collected, processed, and stored in South Africa. FillMeIn is designed with POPIA principles in mind, minimising data collection to the greatest extent possible.

Because FillMeIn does not collect, process, or store your personal information on any server, the traditional data processing requirements under POPIA do not apply in the same way. Your data remains under your control at all times — stored only on your device, accessible only to you, and deletable at any time.

Under POPIA, you have the right to know what data is being processed about you. With FillMeIn, the answer is straightforward: no personal data is processed by us. All processing happens locally in your browser, and we have no access to your information.

Your Rights and Control Over Your Data

You have full control over the data stored on your device:

  • Delete your data: You can delete all stored form data and profile information at any time through the application's settings, or by clearing your browser's site data for FillMeIn.co.za.
  • Export your data: You can export your profile data for your own records.
  • No account required: You are never required to create an account or provide identifying information to use FillMeIn.

PDF Generation

When you generate a filled PDF form, the entire process happens in your browser. The PDF template is downloaded to your device, your form data is merged into it locally, and the completed PDF is saved directly to your device. At no point is your form data sent to a server for processing.

Changes to This Policy

If we make changes to this privacy policy, we will update this page. Because FillMeIn is a client-side application with no user accounts, we cannot notify you directly of policy changes — we encourage you to review this page periodically.

Contact Us

If you have any questions or concerns about this privacy policy or how FillMeIn handles data, please contact us at [email protected].